Registration Guidelines

Registration Link: https://edas.info/registerPerson.php?c=33082

All participants need to register their attendance. Each accepted paper except for Ph.D. abstracts must have one full registration. For authors who have several accepted papers as the first author, there must be one full registration while for the remaining ones authors can register at student rate.

A registration includes the conference proceedings published by IEEE Xplore, access to the keynotes, all technical presentations in the main conference, workshops, postgraduate forum and Demos as well as round-table panel sessions. For in-person attendees, registration also includes a conference bag with a conference program, badge and a gift, and tickets to welcome reception and banquet, coffee breaks and lunches.

REGISTRATION PROCESS

Registration opens on March 21, 2025. You can log in EDAS to register. Be sure to click on the pay line at the bottom of the page (with credit card logos) and then select the type of registration to register.

The registration deadline for authors is April 14, 2025. The early registration deadline for Non-author is April 21, 2025, and the late registration deadline for Non-author is May 23, 2025. Without registration, a paper will not be included in the proceeding.

FEES

Registration fees for papers in the main conference, workshops, posters, and demos are the same. Authors of Ph.D. Forum abstracts can register at student rate. There are discounts for IEEE members. Details can be found below:

Author Registration Deadline: April 14, 2025

Early Registration (Non-author) Deadline: April 21, 2025

Late Registration (Non-author) Deadline: May 23, 2025

Category Author Registration Early Registration (Non-author) Late Registration (Non-author)
IEEE Members USD 750 USD 750 USD 900
Non-IEEE Members USD 900 USD 900 USD 1080
Student IEEE Members USD 525 (Ph.D. Abstracts Only) USD 525 USD 630
Student Non-IEEE Members USD 630 (Ph.D. Abstracts Only) USD 630 USD 630
IEEE Life Members N/A USD 415 USD 495

Banquet policies: in-person registrations include one ticket to the banquet. Additional tickets are available through EDAS (USD 140 per ticket). For regular and short papers accepted in the main conference, two and one extra pages are allowed, respectively, for an additional charge of USD 100 per page.

REQUEST FOR VISA INVITATION LETTERS

International attendees who require a visa to travel to IEEE WoWMoM 2025 may request an official invitation letter to support their visa application. The invitation letter is intended to assist with travel arrangements but does not guarantee visa approval.

To request an invitation letter, please follow these steps:

  1. Complete the conference registration process and ensure your registration fee has been paid in full.
  2. Send an email to the conference Local Co-chair, Dr. Chenxi Wang (chenxi.wang@uta.edu) with the subject line:
    IEEE WoWMoM 2025 Invitation Letter Request – [Your Full Name]
  3. Include the following details in your email:
    • Full Name: (as it appears on your passport)
    • Affiliation and Position
    • Passport Number
    • Email Address
    • Phone Number
    • Paper ID
    • Paper Title
    • Conference Registration Payment Confirmation

Note: Invitation letters will be issued only to registered participants. Requests will be processed within 7 business days.